POSITION VACANT –
OFFICE ASSISTANT
HARRIE DENING SPORTS CENTRE, BATES
DRIVE KAREELA
Scope
Sutherland Shire Football Association (SSFA) was established in 1953 and since then
has grown to be the largest grassroots Football association within Australia
The SSFA has over 17,500 members involved in all aspects of the sport, ranging from
non competitive small sided football , competitive junior boys, junior girls, men’s
and women’s.
It also manages a Representative Club of 2 junior boy teams and 5 female teams that
are based at SSFA headquarters and is affiliated with the Sharks Premier League
club which runs U13 – U20 Representative male teams as well as a successful Premier
League team.
Role of Office Assistant
- Reporting to the General Manager and in collaboration with other SSFA staff provide
expertise, support and direction to the 26 member clubs and ultimately the 17,500
registered players of the SSFA
- Provide efficient communication in various forms including personal, electronic
and written to effectively deliver customer service to member clubs and their players.
- To assist with the day to day functioning of the SSFA, including:
- Competition and Draw Management
- Player Registration
- Record Keeping and Filing
- Club and Representative Team Administration
- Secretarial and Administration tasks including typing and preparing documents, reports
and emails as required, maintenance of general filing system, recording/ filing
of all Correspondence, and distributing letters and notices to Clubs, EC Members,
and parties as required ;
- Procurement/ Supplies
- Involvement in Invoicing, Accounts Payable and Receivable and Banking
- To prepare and maintain the minutes of the Executive Committee (EC), Club General
Meetings, Disciplinary Committees and other meetings as required.
- Maintain an adequate inventory of office supplies and monitor the use of supplies
and equipment
- Keep records of employees’ sick days, overtime, and vacation days in accordance
with agreed practice
- To assist with the review and implementation of various change management programs
– including competition management and player registration systems.
- To utilise all available technology mediums currently used by SSFA and available
to the SSFA with a view to assisting to improve both communication and efficiencies
including but not limited to web development and automated upload / download of
agreed information.
Key Requirements of Office Assistant
It is envisaged that the successful candidate will have demonstrated written oral
and verbal communication skills and an ability to work within a matrix organisation,
predominantly of a volunteer nature. Influencing skills will be required over a
broad platform ranging from Sporting Clubs to the needs of players and parents.
Time management, full understanding of Microsoft office applications, broad administration
skills and the ability to work with a small team of salaried office staff and volunteers
is a prerequisite.
Specific competencies will also include:
- Word processing skills.
- Proficiency with Microsoft Office software – Word, Excel and Access.
- Experience using MYOB
- Experience maintaining an Access database system.
- Experience working for a non-profit organization.
- Ability and willingness to work cooperatively with others.
- High degree of discretion dealing with confidential information
- Attention to detail is critical
Salary will be commensurate with market for typical Not for profit organisations
Job Sharing arrangements may be considered.
If this challenge sounds interesting to you and you have the above skills as a minimum
then please direct applications, including resume/CV and any information necessary
to demonstrate the aforementioned competencies.(useful information could include
examples of tasks undertaken in paid or voluntary employment ), via email to
operations@shirefootball.com .
Applications will close on Friday 27 January, 2012.
All enquiries should be directed to
Jeff Stewart, General Manager,
Sutherland Shire Football Association
operations@shirefootball.com
9542 3577